Chapter elections

CALL FOR NOMINATIONS

Submit Nominations by Monday, September 10th to
currentmembers@ewgaboston.org
Dear LPGA Amateur Golf Association Boston member,

Chapter elections are here, please help shape the future of our Chapter!  Do you have a passion for golf? Do you wish to make an impact in the community?  Or do you know a fellow member who would make a great Board member?  We need your help.  We have many capable and willing members who have the skills, talent, and desire to lead our Chapter. This is your opportunity to make a positive difference, nominate yourself or someone else for a Chapter Board position.
 
Each year we conduct elections for the Chapter Board members in accordance with our bylaws, the new Board will start in the fall on November 1, 2018.
 
The Board positions are set up in staggered rotation, this prevents the entire Board from turning over in any given ear. This year we will be electing the following Board of Directors roles:
 
President: 1-year term
 
Member Recruitment Director: 2-year Term
 
Events and Activities Director: 2-year Term
 
Marketing Director: 2-year Term
 
Finance and Records Director: 2-year Term


Included below and linked to this message, you will find a Nomination Form, an overview of the duties of each open office and a Chapter Board Agreement each candidate will sign which outlines the expectations of our Leadership team.  You can nominate yourself or someone else from the membership who you feel would be an asset to our leadership and foster the growth of our Chapter. Our mission is connecting women to learn, play and enjoy golf for business and for fun.
 
Being a Chapter Board Member or serving in a key capacity is a meaningful way to contribute to the Chapter decisions and operations and help carry out our mission.
 
There are many proven benefits of volunteering for our group, for example, it is a great way to build relationships while making a positive change.  (click here to read fifteen proven benefits of volunteering)   Please consider making a leadership commitment and complete and return the attached nomination form.
 
Many of us joined the former EWGA Boston chapter without knowing anyone in the organization. The friendships and connections we have made and the lives we have touched have been amazing rewards.  I hope you will join us in sharing that experience by serving our local LPGA Amateur Golf Association chapter.
 
Sincerely,
 
Margaret Simonds
Chair, Nominating Committee
LPGA Amateur Golf Association - Boston
508-633-4396
 
Here’s our timetable:
✓ Nomination form return deadline: Monday 9/10
✓ Ballot/slate of candidates sent to Board: Thursday 9/13
✓ Ballot/slate of candidates sent to members: Tuesday 9/18
✓ Ballot/slate of candidates return deadline: Friday 9/29
✓ New Chapter Board installed: Thursday 11/1
 
Attachments:
  • Nomination Form
  • Board of Directors Role Descriptions
  • Expectations of a Board Member

Nomination Form

Return no later than Monday, September 10, 2018
 
Please nominate yourself or someone else for each of the following positions by listing the name of your Nominee underneath the role for which you are nominating them, and then briefly explain why you feel the candidate(s) should be considered for this position.
 
Please include what you know of their leadership experience in the LPGA Amateur Golf Association and other organizations, participation, passion / interest / support of LPGA Amateur Golf Association and the game of golf, views on the Chapter, what you have witnessed, and anything else you would like to share with us.
 
I nominate the following candidate for Chapter President for a 1-year Term:
(Note: Candidates for Chapter President must have served at least 1 year as current or previous voting Chapter Board member)
Nominee:
Reason:


 
 
I nominate the following candidate for Member Recruitment Director for a 2-year Term:
Nominee:
Reason:
 


 

I nominate the following candidate for Events and Activities Director for a 2-year Term:
Nominee:
Reason:
 


 
 

I nominate the following candidate for Marketing Director for a 2-year Term:
Nominee:
Reason:
 
 
 
 
I nominate the following candidate for Finance and Records Director for a 2-year Term:
Nominee:
Reason:


 
 
 
Your Name:
Phone:
Email:

 
Return no later than Monday, September 10, 2018 to

currentmembers@ewgaboston.org
 
Nominating Committee Chair: Margaret Simonds 508-633-4396
 
 Thank you for your nomination.  Your participation is vital to our Chapter!



Board of Director Role Descriptions
 

Volunteering for the Board of Directors is a rewarding experience, and means so very much to the organization.  Thank you for your consideration in volunteering for the following open leadership roles.   While we love new ideas, please know for each of these jobs we have a proven playbook and templates to get you through each task. There are tools already in place to help, as well mentors in the Chapter who are eager to guide you to succeed in your new role.  Please do not think you have to reinvent the wheel.  The Directors should think of themselves as managers of volunteer groups, not doers of everything. 
 
President – 1 year
  • Oversee General Chapter Operations via Directors
  • Conduct Chapter Board Meetings
  • Chapter Leadership Development / Succession Planning
  • Oversee the Chapter Election Process via the Nominating Committee
Primary Liaison for:
  • LPGA Amateur Golf Association Staff
  • Volunteer Chapter Development Specialists
  • LPGA Amateur Golf Association Foundation
  • Promote / Attend LPGA Amateur Golf Association Events & Web Conferences
  
Member Recruitment Director – 2 years 
Builds and oversees a Team assist with the following tasks
  • Member Orientations
  • Member Welcome Program
  • Member recruitment events and activities
  • Keep membership database updated
   
Events and Activities Director - 2 years 
Builds and oversees a Team assist with the following tasks
  • Golf Activities: Golf Events
  • Special Events
  • Charity Events
  • Inter-Chapter Events: Match play, Biggest Loser
  • Chapter Championship
  • New England Cup

Marketing Director – 2 years 
Builds and oversees a Team assist with the following tasks
  • Sponsorship relations
  • Vendor Relations
  • Community relations
  • Chapter Partners / Sponsors
 
Finance and Records Director – 2 years 
Builds and oversees a Team assist with the following tasks
  • Financial Over-site
  • Develop and monitor budget
  • YE Financials
  • Tax Returns
Business Requirements
  • Tax Exempt status
  • INC status
  • Insurance
  • Meeting Minutes




Chapter Board Agreement

(Expectations of a Board Member)

 
The purpose of this agreement is to clearly outline expectations so that I, the undersigned Candidate, might contribute to the Chapter to the best of my abilities. This agreement will assist in keeping the Chapter Board focused on important issues. It will also help to move Chapter business forward in a manner that allows the Board to maintain our respect for each other and integrity in our relationships.
 

My signature at the bottom indicates my willingness to run for and serve as                                                                                                                                          

(List Board Position)
 

LPGA Amateur Golf Association Core Values

The LPGA Amateur Golf Association believes in and conducts itself according to the values embodied in the game of golf:
 

Honesty, Integrity, Respect, Honor, Sportsmanship, Fun and Friendship

In addition, we believe in and support:
  • Inclusivity and diversity; golf is for all
  • Golf as an important asset for women in business
  • Volunteer service
  • Mentoring and support for new golfers
  • Advancement of golf skills for all golfers
  • Making a difference for women’s golf
  • Professionalism in our operations and relationships
 

LPGA Amateur Golf Association House Rules

  • Listen to understand
  • Assume value and good intent
  • Respect the inherent worth and dignity of every person
  • Separate the person from the behavior
  • It’s not me vs. you, but us vs. the issues
  • Stay open and non-defensive
  • Value diverse perspectives
  • Create an environment where everyone feels free to speak
  • Share “air time”
  • No side bars
  • No multi-tasking
  • Maintain sense of humor
  • Have fun!

Personal Commitment
 
To the best of my ability I will:
  • Conduct my personal actions with regards to LPGA Amateur Golf Association in accordance with the LPGA Amateur Golf Association Core Values and House Rules
  • Submit a written Report to the Board prior to each Board Meeting to enable us to focus on larger strategic issues instead of insignificant details.
  • Attend all Board Meetings or secure a substitute from my team if I am unable to attend myself.
  • Ensure completion of all my team’s action items. When I am unable to deliver on any action item I will communicate with the Chapter President outlining the challenges that I am facing. I will also seek assistance or counsel with fellow Board Members and / or the LPGA Amateur Golf Association Chapter Development Team (which includes our Chapter Development Specialist) to help me move forward in completing the actions that I have committed to and the Chapter is counting on.
  • Allow enough planning time to avoid urgent matters.
  • Offer my complete cooperation with fellow Board members to operate as an effective unit.
  • Set aside my personal preferences, avoid personality clashes and refrain from gossip for the good of the Chapter.
  • Maintain confidentiality at all times.
  • Honor the boards agreed upon method for conflict resolution.
  • Positively support majority decisions by the Board even if it goes against my personal preferences.
  • Be generous with my praise when celebrating each other’s success and compassionate and considerate during a learning experience.
  • Attempt to honor my teammate’s communication preferences.
  • Help create and maintain a welcoming, positive atmosphere that attracts those willing to help and contribute to the running of our Chapter.
  • Help create and maintain a welcoming, positive atmosphere that retains our current members and attracts new members to our Chapter.
My signature below acknowledges that I have read this Agreement and am committed to conducting myself professionally and following through on my promises.